Job Overview: Admissions Officer at Aston University

A fantastic career opportunity awaits those passionate about higher education and student admissions at Aston University, a world-class university situated in the heart of Birmingham, UK. The role of Admissions Officer in the Undergraduate Admissions Team is a pivotal position in the university’s Admissions, Recruitment & Outreach team. As an Admissions Officer, you will play a key role in assessing and processing undergraduate applications linked to a specific College. This means ensuring that applicants receive accurate, timely, and supportive communication throughout the admissions stages.

Your responsibilities will focus on delivering a seamless and student-focused applicant journey while striving to convert applications into enrolments. This role is ideal for those with a keen eye for detail, strong interpersonal communication skills, and an ability to adapt to collaborative, process-driven workflows.

Contract Details:

• Location: Aston University John Cadbury House, with potential for hybrid working
• Contract Type: Fixed term, ending on 29 June 2026
• Application Deadline: Sunday, 24 August 2025, 23:59 BST

Who Should Apply?
This position is particularly well-suited to candidates with prior experience in higher education admissions, student recruitment, or supporting recruitment and conversion activities. Applicants must demonstrate:

• Proven attention to detail.
• Strong written and verbal communication skills.
• A proactive, team-focused, and flexible attitude.

This role does not meet the eligibility criteria for the Skilled Worker visa route, so international applicants currently outside the UK must ensure they have alternative valid work authorization to apply.

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Advice for Applicants: How to Succeed from an International Education Perspective

If you’ve worked in higher education or student recruitment globally-in admissions offices, as part of student engagement, or even as a recruiter in an international context-this can significantly bolster your application. Highlight your ability to work with diverse student populations and your familiarity with navigating distinctions in international qualifications and educational systems. Aston University has a vibrant, multicultural community, so any past experience assisting students from varied countries, helping them through admissions processes, and understanding their unique challenges will make you stand out as an applicant.

Key Strategies for Your Application:

1. Align Your Experience with the Role:

– Tailor your application to emphasize your expertise in admissions workflows or student recruitment. For example:
– If you’ve previously managed application assessments, mention the volume of applications processed and the tools or systems used (e.g., UCAS, CRM platforms).
– Detail how you’ve supported international student conversions (e.g., through timely follow-up, virtual open days, or campus tours).

1. Showcase Your Multicultural Awareness:

– If you’ve worked in international admissions or culturally diverse environments, explain how you ensured fairness while navigating cultural, linguistic, or academic differences. For instance, familiarity with qualification equivalencies like A-levels, International Baccalaureate, or other global credentials can be an asset.

1. Emphasize Student Support Skills:

– Universities take pride in prioritizing student-focused support. Demonstrate how you provided outstanding service, addressed applicant concerns, or fostered smooth communication channels with both students and parents.

1. Familiarize Yourself with Aston University:

– Research Aston’s undergraduate programs and its commitment to inclusivity and student experience. Highlight any alignment between its values and your professional approach to student admissions.

1. Illustrate Attention to Detail & Data Integrity:

– This role requires meticulous assessment of applicant materials. Provide examples of how you’ve maintained accuracy in past administrative processes or contributed to policy compliance.

1. Highlight Your Flexibility & Technical Capacity:

– With hybrid working mentioned as part of this role, emphasize your adaptability to work across various environments, showing proficiency in using admissions tools, communication platforms, and conducting virtual consultations.

1. Demonstrate Alignment with Aston’s Inclusivity Goals:

– Aston University is deeply committed to diversity and equality. Highlight your understanding of diverse recruitment strategies or how you supported underrepresented communities.

Pro Tips for International Applicants:

• If currently in the UK, ensure your legal right to work is clear in your application (e.g., existing visa details).
• If residing outside the UK, precisely address visa eligibility and readiness requirements. While this role does not support Skilled Worker visas, indicate your alternative work authorization (e.g., graduate visa, settled/pre-settled status).

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What Aston University Offers

Aston University invests in its staff by fostering a diverse, inclusive, and encouraging work environment. In addition to being part of a dynamic admissions team on a contemporary Birmingham campus, you will receive exceptional benefits, such as:

• Hybrid working arrangements-a balance of on-campus and remote work options.
• Generous leave-30 days bookable annual leave plus 13 additional holidays.
• Access to training and development programs to advance your professional skills.
• Discounts on activities, retailers, and an onsite gym/pool with discounted staff memberships.
• Family-friendly policies, supporting your work-life balance.

If you require assistance with your application, contact Sandrine Fabris (Admissions Manager) via s.fabris@aston.ac.uk, or for alternative application formats, reach out to recruitment@aston.ac.uk.

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Final Details:

• Application Deadline: Sunday 24 August 2025, 23:59 BST
• Interview Date: Tuesday 09 September 2025

Be sure to carefully review Aston University’s commitment to equal opportunities, the anonymized shortlisting process, and inclusivity policies when preparing your materials. Best of luck!