Job Posting Title: Temporary Administrative Assistant -TX Global (UTemps) —- Hiring Department: UTemp Pool —- Position Open To: All Applicants —- Weekly Scheduled Hours: 40 —- FLSA Status: Non-Exempt from FLSA —- Earliest Start Date: May 18, 2026 —- Position Duration: Expected to Continue Until Jul 27, 2026 —- Location: AUSTIN, TX —- Job Details: General Notes Temporary assignments may be filled at any time; only competitive applicants selected will be contacted and provided with instructions on the continued application process. Please, no phone calls or emails. The projected end date for this assignment will be approximately two months from the start date. This temporary assignment may transition to regular status. Purpose The Administrative Associate provides essential administrative and financial support for a variety of global experiential learning initiatives, including the President’s Award for Global Learning, Take the World by the Horns (TWBH) first semester abroad program, Global Career Launch customized internships, and other experiential learning opportunities. This role also supports academic cluster work through outreach to specific schools and colleges and assists with other assigned initiatives. Responsibilities Track program expenditures, manage program budgets, and facilitate financial requests. Process program-related payments to various vendors, faculty/departments, and students, utilizing UT DEFINE, Workday, Point Plus, and FRMS software. Locate, investigate, research, and resolve challenges as they arise that pertain to accounting-related matters. Administer, track, and reconcile pro-card and travel cards. Update, modify, and record accounting entries into Excel program budgets as needed. Report on program financial activity each month by reconciling transactions against budgeted program line items. Process payments to individuals, campus departments, and external (domestic and international) entities using UT DEFINE and related systems. Create purchase orders and PO change orders when needed. Promptly resolve financial issues as they arise from vendors, central accounting office, students, faculty, and other departments as needed. Serve as the back-up contact to the President’s Award for Global Learning Senior Program Coordinator to faculty, program participants, providers, vendors, and campus departments on financial-related matters. Communicate financial-related issues and updates to team leadership and Texas Global accounting team on a regular basis. Assist in all aspects of the planning and execution of small and large-scale events for students, faculty and staff. Manage on-site logistics, including room reservations, equipment set-up, food orders, etc. Assist with answering student questions via email for experiential programs including the President’s Award for Global Learning, Take the World by the Horns, and Global Career Launch Assist with tracking student pre-departure compliance for experiential programs. Provide administrative support for travel coordination; survey administration and data collection; marketing and outreach; and general correspondence. Participate in Education Abroad staff meetings, special projects, and committees, including office-wide strategic planning and policy development. Support and contribute to the promotion of programs relevant to a cluster of academic units including, but not limited to reciprocal exchange, affiliated, faculty-led and internship/experiential. Work directly with assigned academic units to successfully advise students in those units, integrate education abroad into academic degree plans, develop a strong understanding of the academic structure of