OVERVIEW The Study Trips and Visa Coordinator at Sotheby’s Institute of Art plays a central role in delivering high-quality academic experiences across the Institute’s Master’s programmes. Based in London, this position sits at the intersection of academic delivery, international travel coordination, and student immigration support. The role ensures that both UK-based and international study trips run smoothly while maintaining compliance with visa and attendance regulations. KEY RESPONSIBILITIES – Plan, administer, and deliver UK and international study trips for Master’s programmes – Coordinate travel, accommodation, itineraries, and study trip materials – Prepare and manage risk assessments related to study trips – Support visa-related processes for students, including UKVI compliance – Monitor student attendance in line with visa requirements – Assist students with Schengen visa documentation – Work closely with programme directors, faculty, and administrative teams to ensure smooth delivery of international academic experiences REQUIREMENTS WHY THIS ROLE MATTERS International study trips are a defining feature of many postgraduate programmes in art and cultural education, offering students direct engagement with global institutions, collections, and professional networks. This role helps ensure that these experiences are not only enriching but also well-organised, safe, and compliant with immigration regulations. By supporting visa processes and international mobility, the Study Trips and Visa Coordinator directly contributes to student success and institutional credibility. BONUS: APPLICATION ADVICE – Emphasise any experience you have coordinating international travel, academic trips, or complex logistics in an educational or cultural setting – Highlight familiarity with visa processes, compliance, or attendance monitoring, particularly in a UK higher education context – Demonstrate your ability to manage multiple projects simultaneously while maintaining attention to detail – Show evidence of effective collaboration with academic staff, administrators, or external partners – Communicate clearly your interest in international education and supporting diverse student cohorts through global learning experiences – Prepare examples that illustrate problem-solving in fast-moving or high-responsibility environments